Frequent questions

Transfer/Confirmation of Status Assessment work - can it be given directly to assessors?

Yes it can.

 

My Transfer/Confirmation is due this term. Does this mean I have to apply by the end of Week 8 or by the end of the vacation?

Under the Exam regulations, milestones must be completed by the end of the term in which they are due (which includes the vac following the term). This means that your application form, GSO2 or GSO14, must be signed by the Director of Graduate Studies to confirm that your assessors' report (recommending a pass) has been approved, no later than Friday of Week 0. In order to complete transfer or confirmation within the term you will need to make your application several weeks earlier to allow time for the assessors to hold the interview and submit their report. Check with the department about the specific hand-in deadlines for each term. Your application form must be signed by your supervisor(s) and college before you hand it in with your written work.

 

I have been given leave to supplicate but haven't graduated yet. Can I get a letter to confirm that I've successfully completed my DPhil?

You can order a Degree Confirmation letter, free of charge from the online shop. You must have submitted your hard-bound library copy and, if you started the DPhil after 1 October 2007, the digital copy before you can order the Degree Confirmation letter.

 

I have been given leave to supplicate but I haven't graduated? Can I use the title of Dr?

No. Your graduation, in person or in absentia, is the point at which the degree of DPhil is officially awarded and you may only use the title of Dr after graduating.

 

I need to submit an application form but I'm not in Oxford. What should I do?

Complete the form as a Word document (forms can be downloaded from the website) and then type your name in the signature box (unless you can add a digital signature) and sent it by email to your supervisor(s) and then your college office.

 

When is the best time to submit the appointment of examiners form?

As soon as you have a realistic submission date. The thesis won't be sent t the examiners until they have replied to the formal invitation so it's much quicker if this is done before submission.

 

How do I order transcripts and on-course transcript/confirmation of study letter?

Transcripts are available from the University Shop. Unofficial confirmation letters can be requested from Vicky Dean in the School General Office.

 

When do I submit fieldwork risk assessments and CUREC forms?

Forms should be submitted at least eight weeks before travel and/or fieldwork. Tickets should not be purchased or research carried out before receiving approval. Further details here.

 

Is University insurance necessary for travel?

No, as long as there is private cover.

 

When do I wear sub fusc?

Sub fusc should be worn at Matriculation, Viva and Graduation. It is not necessary at Transfer of Status and Confirmation of Status.

 

What do I do if I lose my University card?

You will need to order a replacement card with your college but you must also let the School know so that the card can be deactivated on the door entry system.

 

How do I activate my card to gain access to buildings?

Students are automatically given access at the start of the academic year. If for some reason you haven't, please give the General Office your card details.

 

How do I extend my visa?

Please speak to Vicky Dean in the General Office at 51-53 Banbury Road who will be able to begin the process.

 

What are the opening hours for the Tylor and Balfour Libraries?

Tylor Library opening hours:

Term
Monday-Friday: 09:30-17:30 (shut 12:30-13:30)
Saturday: 13:00-16:00

Vacation
Monday-Friday: 09:30-17:30 (shut 12:30-13:30)

The Tylor Library is shut on Sundays, at Easter and at Christmas.

Balfour Library opening hours:

Term
Monday-Friday: 09:00-17:00

Vacation
Monday-Friday: 09:00-12:30 and 14:00-16:00

The Balfour Library is closed at weekends, for August and for Easter and Christmas. There are restricted hours on May Bank Holidays.

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